AUTOSOLV
Automated Sales and Use Tax Compliance Software
Managing use taxes can be a daunting task for companies of all sizes. With constantly changing rules and regulations, varying tax rates across thousands of jurisdictions, and the potential for costly errors, businesses need a reliable solution to navigate this intricate terrain. ACTSOLV offers a revolutionary solution to this challenge. Our Automated Use Tax Obligation Solution (AUTOSOLV) is a power-packed application that automates the use tax compliance process soup-to-nuts, saving time, reducing errors, and ensuring businesses stay compliant with their use tax obligations, addressing the forgotten need for use tax compliance that many businesses overlook until they face a costly audit.
AUTOSOLV is designed to streamline and automate the use tax compliance process from identifying untaxed purchase transactions, to calculating the appropriate use tax across all U.S. taxing jurisdictions and producing the accounting entries to appropriately book the associated accruals. AUTOSOLV can also be utilized “in reverse” to review purchases for overtaxed items (such as those eligible for an exemption), providing opportunities to recover previously paid sales taxes. This dual capability means businesses can both ensure compliance on untaxed purchases and identify revenue recovery opportunities from previously overpaid taxes—creating immediate ROI.
By leveraging advanced algorithms, machine learning, and real-time data integration and updates, AUTOSOLV provides a comprehensive solution that addresses all aspects of use tax management so as to create peace of mind. Whether utilized in forward or reverse (or both), AUTOSOLV will transform your approach to use tax management from top to bottom.
The Use Tax Compliance Challenge
Use tax compliance is one of the most commonly overlooked areas of sales tax management, yet it carries significant risk:
The Forgotten Tax
Most businesses focus on collecting sales tax from customers while neglecting their own use tax obligations on purchases where sales tax wasn't charged. This oversight can result in substantial liabilities during audits.
Revenue Risk
The financial impact of use tax non-compliance extends beyond the uncollected tax itself. Revenue risks include penalties of 10-25%, compounding interest, and potential criminal charges for willful negligence.
Manual Process Failures
Attempting to manage use tax compliance manually through spreadsheets and periodic reviews is error-prone and time-consuming, with hidden costs that far exceed automation investments.
Audit Exposure
During sales tax audits, use tax liabilities are among the most common and costly findings. Building an audit-ready compliance system before an audit notice arrives is essential to minimizing exposure.
How AUTSOLV Automated Your Sales & Use Tax
Automated Calculations
AUTOSOLV instantly calculates the correct tax accrual for each transaction based on up-to-date tax jurisdiction data. It considers factors such as product taxability, point of use (location), and applicable exemptions to ensure accurate tax determinations every time. This takes the guesswork out of the process, providing you with precise tax liabilities in real-time.
Automatic Rate Updates
Ensure that your business always uses the most current tax rate information.
Item Classification
Major product purchases are correctly categorized for use tax purposes.
Sales & Use Tax Audits
Our audit support features provide you with the tools and data you need to confidently prevent, navigate, and defend any audit situation.
The Benefits of Automated Sales & Use Tax Compliance Software
Real-Time Transaction Analysis
AUTOSOLV continuously monitors your transactions, flagging potential issues or discrepancies for review. This proactive approach helps prevent errors before they become compliance problems.
Customizable Reporting
Generate detailed reports on tax liability, exemptions, and compliance status with just a few clicks. AUTOSOLV’s reporting features provide valuable insights into your tax position and help identify areas to reduce risk and minimize use tax liabilities.
Complete Sales & Use Tax Compliance
While AUTOSOLV handles your use tax obligations on purchases, many businesses also need to manage exemption certificates from customers claiming sales tax exemptions. CertSOLV automates the collection, validation, and storage of customer exemption certificates, creating a comprehensive approach to sales and use tax compliance.
Together, AUTOSOLV and CertSOLV provide end-to-end automation for both sides of the sales tax equation—ensuring you're compliant on what you sell AND what you buy.
6 Key Benefits of Automating Use Tax Compliance with AUTOSOLV
1. Time and Cost Savings:
By automating time-consuming tasks, AUTOSOLV frees up your finance team to focus on strategic initiatives. Outsourcing and reducing your manual labor translates to significant cost savings for your business.
2. Improved Accuracy:
AUTOSOLV's advanced algorithms and real-time updates minimize the risk of human error, ensuring more accurate tax calculations and filings.
3. Reduced Audit Risk:
With accurate calculations and detailed documentation, AUTOSOLV helps minimize your exposure to costly audit assessments and associated interest and penalties. AUTOSOLV provides the documentation and defensibility you need to navigate sales and use tax audits with confidence, dramatically reducing assessment risk.
4. Enhanced Visibility:
Gain a clear view of your tax liability and compliance status across all jurisdictions, enabling better financial planning and decision-making. This visibility is particularly crucial for growing companies expanding into new markets, where use tax obligations can quickly become complex.
5. Scalability:
As your business grows and enters new markets, AUTOSOLV scales effortlessly to handle increased transaction volumes and additional tax jurisdictions.
6. Peace of Mind:
With AUTOSOLV managing your use tax compliance, you can rest easy knowing that your business is staying ahead of the curve and minimizing compliance risks.
Use Tax Compliance Across Industries
Different industries face unique use tax challenges:
Manufacturing
Complex product classifications for machinery, equipment, and production materials—determining what's taxable, exempt, or partially exempt requires expertise AUTOSOLV builds into its algorithms.
SaaS & Digital Products
Cloud services, software licenses, and digital subscriptions create unique use tax obligations that vary dramatically by state.
Professional Services
Service providers purchasing equipment, software, and supplies must track use tax on items acquired from out-of-state vendors.
Retail & Distribution
High purchase volumes across multiple locations require multi-location use tax tracking to ensure comprehensive compliance.
AUTOSOLV adapts to each industry's specific taxability rules and compliance requirements.
Featured Resources
Learn more about use tax compliance and exemption certificate management:
- The Forgotten Need for Exemption Certificates for Use Tax
- The Revenue Risk of Use Tax and Exemption Certificate Management Non-Compliance
- Building an Audit-Ready Exemption Certificate Database
- The Hidden Costs of Manual Tax Compliance Management
- Common Pitfalls in Tax Exemption Certificate Management
Frequently Asked Questions
What is AUTOSOLV?
AUTOSOLV automates use tax by finding untaxed purchases, applying the right rates, booking accruals, and producing audit-ready reports.
Can AUTOSOLV help recover overpaid sales tax?
Yes—AUTOSOLV can identify overtaxed purchases and uncover refund opportunities with a defensible audit trail.
How does AUTOSOLV stay accurate over time?
AUTOSOLV maintains current rates and product classifications so rules are applied correctly across jurisdictions.
Does AUTOSOLV integrate with ERP or procure-to-pay systems?
Yes. It integrates seamlessly so checks and calculations run in your existing workflows.
How does AUTOSOLV use AI in use tax automation?
AUTOSOLV is AI-powered—identifying untaxed purchases, applying correct rates, and classifying transactions faster and more accurately than manual processes. This AI-driven approach to tax compliance eliminates the human error inherent in manual reviews.
How does AI improve compliance in AUTOSOLV?
AI validates purchase data, flags inconsistent tax treatment, and enforces up-to-date jurisdictional rules to keep you audit-ready.
What are the benefits of AUTOSOLV’s AI features?
Less manual effort, faster processing, fewer misclassifications, and accurate, audit-ready outcomes at a lower cost.
Have More Questions? We Have More Answers!
Automate Your Sales & Use Tax Management
Ready to optimize your use tax management? Let a personalized demo show you how AUTOSOLV can transform your use tax management processes, reduce risks, and drive efficiency. Contact us today to schedule your personalized demo.
